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7 Ways to Prepare for a Long-Distance Move [updated]

Making a move anywhere at all is a process that takes planning, coordination, and streamlined execution. But when it comes to moving across the country or to a new state, it’s a whole different beast. It’s imperative that you know how to prepare for a long distance move if you want the whole thing to be stress-free and easy!

Looking to find out more about how to prepare for a long distance move in Maryland or the DC area? Georgetown Moving and Storage Company has you covered—follow these planning and move execution tips and you’re set for a great move.

When discussing long-distance moves, several terms come into play, each with subtle distinctions:

  • Long-distance Move: Generally, this refers to relocations that cover more than 400 miles.

  • Cross-country Move: This term is often used when the move spans from one side of the country to the other. It’s a type of long-distance move that covers a significant distance.

  • Interstate Move: Used when the move crosses state lines, regardless of the total mileage. Not all long-distance moves are interstate, as some occur within a single state.

  • Long-haul Move: A broad term that describes any move that covers a substantial distance, typically embodying both cross-country and interstate moves.

Each term highlights specific aspects of the move, such as distance or crossing state borders, helping to categorize the type of relocation being planned.

7 Ways Long Distance Moving Preparation Steps

Be Organized with Your Packing

Dedicate a box for items that you will need right away after moving into your new home. Mark each box with your name, the room where it will go, and a short description of what is in the box. Don’t forget to number each box, because it will make it easier to see right away if a box is missing. Labeling the boxes with your name will help make them easier to track.

Do a Purge

There is no sense in paying to move items that you will have no use for in your new location. If you’re moving to a warmer locale, you probably aren’t going to need winter clothing. The same goes for kitchen items or clothing that you will realistically never use again. Throw out, sell, or donate unused and unwanted items instead of wasting time packing them up and moving them.

Pack Your Boxes for the Long Haul

Being your belongings may spend several days on a truck, you will want to make sure everything is packed appropriately for the trip. This means using special boxes meant for storing and moving items like dishes, stemware, and your electronics.

Budget and Plan Accordingly for Your Trip

If you and your family will be making the trip by personal vehicle be sure to include a budget for gas, food, and hotels if you plan to make a stop. If you’re looking to travel by airplane or train, budget properly for these as well—but don’t forget to add some wiggle room!

One of the best pieces of advice we can give to clients that ask us “how to prepare for a long distance move” is that you should always be prepared for anything and to carry petty cash. Delays, car trouble, forgotten snacks. A prepared mover is one that is going to finish the day more successfully and far less stressed.

Take Advantage of Portable Storage

Traditional moving methods require hours of loading, unloading, shifting, and unplanned scheduling issues. But now there’s an easier solution when you’re looking at how to prepare for a long distance move—portable storage units. These spacious units can be rented weeks in advance and can be loaded at your leisure, either by you or by your chosen moving company. Once the portable units are loaded up, the units can be transported to your new location easily and safely, minimizing the risks often associated with a long distance move.

Do Your Homework When Choosing a Mover

You will want to select a mover that has experience with long-distance moves. The mover you choose should be licensed, registered, and bonded. Inquire about the insurance offered to protect your belongings. If you require additional insurance, make sure to purchase it ahead of time so that you are fully covered.

Investigate Your Move-In Situation Before the Move

Because items may be transported via a larger truck, you will want to find out if the roads to your home allow for bigger trucks, like a tractor trailer. If they don’t, your move may require the use of a shuttle service, which could cost more. You will want to check to see if your new city will require your mover to have a parking permit. If you’re moving into a condo or apartment, check with the building manager to see if movers are only allowed in the building on certain days or times.

Find Out Your Delivery Date or Window

Not all moving companies will provide an exact delivery date. Instead, they could give you a delivery window that could be 20 days or longer. Make sure you have enough essentials, such as clothing and other personal items for you and your family to get by until your belongings arrive at your new home.

Why You Should Consider Moving Insurance for Long-Distance Moves

Moving insurance is a wise investment when faced with the unpredictability of long-distance relocation. Even when working with experienced movers who handle your belongings with care, unforeseen incidents can occur. While the majority of moves proceed smoothly, having insurance provides an essential safety net.

The Importance of Moving Insurance

  • Protection Against Unforeseen Circumstances: Long-distance moves involve extended travel, leading to higher exposure to risks such as accidents, natural disasters, or unexpected delays.

  • Peace of Mind: Knowing that your possessions are covered allows you to focus on settling into your new environment without constantly worrying about potential mishaps.

  • Financial Security: In the rare event that your belongings are damaged, moving insurance helps recover some or all of the value, reducing the financial strain of replacement or repairs.

  • Professional Standards: Reputable moving companies are usually required to offer basic coverage, but it’s often advisable to enhance this with additional insurance to ensure comprehensive protection.

Statistics to Consider

While it’s comforting to know that approximately 80% of moves proceed without any claims, as highlighted by industry data from the American Moving & Storage Association, it’s better to be prepared for any surprises, especially during long hauls.

Ultimately, spending a little extra on moving insurance can safeguard your possessions and provide tremendous peace of mind during your long-distance move.

What Special Licenses Are Required for Long-Distance Moves, Especially Interstate?

When you’re planning a long-distance move, especially one that crosses state lines, it’s crucial to ensure the moving company holds the necessary credentials. Unlike local moves, interstate relocations demand specific licenses to legally transport your belongings across states.

Here’s what you need to know:

  • Federal Licenses: Long-distance moving companies engaged in interstate moves must secure specific federal licenses. The U.S. Department of Transportation (DOT) issues a unique DOT number to ensure movers comply with safety standards during interstate travel.

  • Regulatory Oversight: The Federal Motor Carrier Safety Administration (FMCSA) oversees the process of issuing these licenses. The FMCSA manages and enforces the regulations that trucking and moving companies must follow for safe and legal interstate transportation.

  • Verification: When selecting a moving company, always verify that they have an active DOT number. This number can often be checked through government websites to confirm the legitimacy and compliance of the moving company’s operations.

Ensuring your chosen moving company is properly licensed not only safeguards your possessions but also provides peace of mind throughout your move. Always prioritize companies with the required federal credentials for your long-distance relocation.

Schedule Long-Distance Moving in MD, DC & Northern VA

When you’re ready to start planning the logistics for a long distance move or a move out of state, connect with the skilled movers at Georgetown Moving and Storage Company. We are professional, licensed, insured, and we have over 15 years of experience in helping homeowners and businesses complete long-distance moves safely and easily.

Want to find the real key to how to prepare for a long distance move? Contact the experienced movers at Georgetown Moving and Storage Company!

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